Policies for Short-Term Use of Griswold Scout Reservation

Please call 911 immediately in the event of a serious incident or injury.

• Units must follow all Scouting America National and Scouting America New Hampshire policies in addition to the policies listed below:
• Units should come prepared to backpack with all equipment. Only one vehicle is allowed, conditions permitting, to deliver gear to their campsite and return to the parking lot.
• Do not drive into the campsite. All other vehicles are to remain in the main parking lot. Depending on road conditions, car access may not be available due to snow, mud, or other existing conditions. This will be communicated day of rental with your contact.
• Non-Scouting America New Hampshire renters, such as Non-Scout Groups and Scout Groups that are out-of-council, are required to provide their own insurance.
• No pets are allowed except to service animals. Proper approval and documentation ahead of arrival are necessary, please contact Member Care at support@nhscouting.org for more information.
• No alcohol, generators, firearms, or fireworks are allowed.
• Please do not remove the tent frames from the tent platforms.
• The buddy system must be used, and leaders should always know the location of their scouts.
• Camp areas that have not been reserved by the unit are off-limits to the unit.
• Units with members who set off security alarms will be charged a fee of $50.00.

Links to some additional resources: 

Scouting America National: https://www.scouting.org/health-and-safety/gss/gss03/

Scouting America New Hampshire: https://nhscouting.org/outdoor-programs/weekend-camping/gsr-camp-use-guidelines/

For Weekend rentals, if your booking contact is not otherwise arranged upon booking, your check-in will be with the Campmaster upon arrival. For contacting the Campmaster, the email is campmaster@nhscouting.org.

For Weekday rentals, you will have a point of contact arranged with the professional staff of Scouting America New Hampshire. Designated professional contact information will be shared individually with confirmed bookings.

If you find that you will arrive more than 30 minutes before or after your indicated check-in time, please notify your booking contact. If you do not notify, you may not be able to check in upon arrival and/or forfeit your security deposit.

Please refer to the Facility Use and Cleaning Policy for further instructions about rules during your rental and cleaning the facility for the return of your security deposit. Please check-out with the Campmaster or designated contact before departing. All damages must be reported.

Refund Policy

To keep overall program and activity costs affordable and access to activities equitable for all, the Council has a general no refund policy. In limited circumstances a partial refund or credit may be issued after considering participant program costs and staff expenses.

Substitute Participant

If you or your Scout are unable to attend or participate in a previously registered event, you are encouraged to identify a potential replacement and work out a mutually agreeable reimbursement arrangement on an individual basis. If you identify a substitute, you should contact Council to update the on-site registration list name, within 48 hours prior to the start of the event.

Hardship and Medical Requests

• Exemptions to the refund policy will be considered on a limited basis. We will review requests for refunds for medical reasons when the attendee can furnish a letter from a qualified medical professional documenting their inability to participate or for other reasons, such as a death in the family.

• In cases where the individual registration cost exceeds $100 (e.g., Wood Badge, Summer camps, etc.), a partial credit may be issued toward a future event in lieu of a financial refund.

Cancelled Events

Full refunds will be offered for any event or activity that is not held or canceled by the Council.

Weekend Camping – Facility Reservation Fees

Facility reservation fees are final. Individuals/Groups that cancel their reservations 30 days or more before the arrival date will receive a refund of the total rental fee, less a 25% administrative service charge, or they can switch their reservation to another available date at no charge. No refunds will be given for cancellations made less than 30 days prior to the arrival date. Any/all refund requests must be made within 30 days of the reservation date.

All renters must follow the cleaning guildelines below and are responsible to replace or repair property or equipment damage or cleaning costs they might incur.

- Empty all trash containers, reline if bags provided, and deposit all trash in the dumpster, "pack it home", or dispose of as directed.
- Remove all personal items from all rental locations.
- Indoors or outside, make sure all fires are out and clean up fire scars.
- Follow any rental-specific cleaning guidelines provided.

If renting any building:
- All groups are responsible for the set-up and clean-up of any facility used.
- Renters are responsible for the cleaning and condition of other areas in the facility used by their group members beyond what may have been reserved, including meeting spaces, restrooms, and kitchen.
- Wipe down all tables and hard chairs with cleaning solution and paper towels found in the supply closet.
- Return all tables, chairs, and other furniture to their original position.
- Sweep or vacuum floor, mopping any spills if needed.
- Erase all whiteboards.
- Make sure water is shut off in any room, restroom, or kitchen.
- Make sure all windows are closed and locked. If the room is equipped with window blinds or shades, make certain they are left closed.
- Turn off coffee warmers and coffee pots.
- Turn off all lights.
- Make sure no outside doors are propped open.

If the kitchen has been used:
- Remove all personal food from the refrigerator and freezer.
- Wash and put away any dishes used.
- Make certain all appliances are turned off, including coffee makers.
- Wipe down all surfaces, including the inside of the microwave.

All renters are responsible for "leaving camp better than they found it". Please report any damage. Failure to comply with any of these guidelines may result in the loss of the security deposit or additional charges.