General Camp Policies & Guidelines

Leadership & Youth Protection (Barriers to Abuse)

• Two-Deep Leadership: A minimum of two registered adult leaders 21 years of age or over are required to be present at all times during any Scouting activity or outing.
• Female Youth Supervision: For any activity or overnight outing involving female youth, at least one of the registered adult leaders (21+) must be female.
• Mandatory Overnight Adult Registration: In accordance with national policy, ALL adults staying overnight in connection with any Scouting activity must be currently registered with Scouting America in an adult fee-required position or as an adult program participant. They must have a cleared criminal background check and current Youth Protection Training (YPT).
  • Note: The only exception is a Cub Scout parent/legal guardian camping with their own child, who must still be accompanied by a registered leader anytime they are around other youth.
  • Registration strictly as a Merit Badge Counselor does not qualify for overnight participation.
• One-on-One Contact: One-on-one contact between adult leaders and youth members is strictly prohibited.
• Waterfront Safety: Units or groups utilizing water facilities and equipment must have an adult in attendance certified in Safety Afloat and Safe Swim Defense. All State and Federal fishing laws must be followed. There is no lifeguard on duty during off-season rentals; swim/boat at your own risk.

Vehicles & Parking

ABSOLUTELY NO DRIVING ON THE GRASS!!!

• Speed Limit: The camp-wide speed limit is 15 mph at all times.
• Campsite Unloading: Only two vehicles per unit are permitted in the camping area at one time to unload gear. Vehicles must remain on designated service roads and may not drive beyond the "Trailer Parking Only" signs in each campsite. Once unloaded, vehicles must immediately return to the main parking lot.
• Parking Restrictions: Parking in campsites or along service roads is strictly prohibited. One equipment trailer may remain in the campsite, but the towing vehicle must return to the main parking lot.
• Special Needs: Handicap parking arrangements must be coordinated in advance with the Camp Ranger.
• Off-Road & Passenger Safety: No vehicles are permitted on the wilderness trails. Pickup truck beds are for equipment transportation only; all passengers must ride inside the cab with seatbelts fastened.

Camp Prohibitions & Restricted Items

• Alcohol & Drugs: Alcoholic beverages, controlled substances, and illegal narcotics are absolutely prohibited on camp property. Violators will be required to leave immediately, and local authorities will be notified.
• Weapons & Fireworks: Fireworks and personally owned firearms (including personal archery, rifle, or shotgun equipment) are not allowed.
• Pets: Pets are not permitted on camp property.
• Special Vehicles: ATVs and RVs require a special use permit from the Council Office prior to arrival.

Facilities, Fires, & Conservation

• Furniture: Do not move any facility furnishings, including beds, mattresses, tables, or benches.
• Fire Safety: Fires are restricted to stoves and existing, constructed fire rings. No white gas, kerosene, gasoline, or diesel appliances are permitted inside any buildings. Propane may only be used in approved, factory-certified appliances.
• Firewood: No chopping of firewood, tinder, or kindling is allowed inside camp buildings.
• Wildlife Protection: Do not injure, collect, feed, or disturb wildlife or nesting areas.

Pamlico Sea Base: Check-In Procedures

Arrival Time & Fees: 5:00 PM Default.

• Standard check-in begins at 5:00 PM. Arriving early requires prior approval from the Camp Ranger and will incur the following fees:
• Arrival between 12:00 PM and 5:00 PM: Half-day charge.
• Arrival before 12:00 PM: Full-day charge.

Call the Ranger Upon Arrival:Contact: Fred Small at 252-290-5785.

• As soon as your unit arrives at camp, you must call Camp Ranger Fred Small at 252-290-5785. Do not head directly into the Sea Base facilities, cabins, or tent areas on your own. Ranger Fred will meet you to formally check your group in, verify your unit roster, and personally escort you to your assigned rental or campsite area.

Supplied Amenities & Renter Discretion:

• The camp will provide hand soap, toilet paper, and paper towels for the cabin and facility bathrooms. Because accommodation types vary significantly—ranging from primitive tent camping and rustic Grady White cabins to fully equipped family cabins—all other personal necessities, linens, sleeping gear, and specific kitchen supplies are at the discretion and responsibility of the renter.

Pamlico Sea Base: Check-Out Procedures

Departure Time & Fees: 10:00 AM Default.

• Standard check-out is at 10:00 AM. Late check-outs must be approved by the Camp Ranger and will incur the following fees:
• Departure between 12:00 PM and 5:00 PM: Half-day charge.
• Departure after 5:00 PM: Full-day charge.

Clean the Facilities & Campsites:

Before calling the Ranger for inspection, ensure your group has completed the following checklist for all rented Sea Base areas:

• Gear: Remove all personal and group gear from the cabins, learning areas, and tent camping sites.
• Trash: Bag all trash from your camp or cabin and dispose of it in the provided camp dumpster.
• Kitchens / Refrigerators: Remove all food and personal items from the standard home refrigerators and freezers in the cabins. Wipe down all counters, stovetops, and inside appliances.
• Buildings: Wipe down all indoor surfaces, close and lock all windows, and neatly stack any chairs.
• Floors: Sweep all floors thoroughly and mop high-traffic surfaces.
• Campsites & Fires: Check tent camping areas for any left-behind trash (Leave No Trace). Extinguish any outdoor campfires completely with water until cool to the touch.

Call the Ranger for Inspection:Contact: Fred Small at 252-290-5785.

• Once your cleaning is entirely complete and your group is packed and ready to depart, call Camp Ranger Fred Small at 252-290-5785 to request a facility checkout. He will conduct a physical walk-through of the cabins or campsites with you to ensure everything is left clean and in good order.

⚠️ Penalty Note: A $100 fine will be automatically charged to the unit if a formal walk-through with the Ranger is not completed prior to departure, in addition to any required cleaning or damage fees.

Refunds that are made 30 days or later from the reservation will be a full refund minus any bank fees. Refunds made 7 days to 30 days prior to the reservation will be given a half refund. Refunds less than a week prior to the event will be up to the discretion of the council. No refunds will be issued once the reservation starts.