Reservations & Facility Use

Meeting rooms may be reserved Monday through Friday from 8:00 AM - 5:00 PM. Evening and weekend reservations may be available by appointment.

Room capacity may not exceed limits established by the Fire Marshal. Nothing may be taped or affixed to walls, doors, or windows; Post-it Easel Pads are permitted. Chairs, tables, and other equipment must remain in the building.

Erie Shores Council reserves the right to establish additional conditions for use, cancel a reservation prior to the event, or terminate an event that is disruptive or in violation of facility policies. Failure to follow these policies may affect future facility reservations.

Food & Refreshments

All food must be prepared in advance, as meeting rooms are not designed for cooking or food preparation. Groups may not use Erie Shores Council supplies, including coffee, sugar, or cream.

A coffee pot may be available for use and must be cleaned before departure. All non-disposable catered items and supplies must be removed at the end of the event.

Alcohol, Smoking, & Tobacco

Alcoholic beverages and controlled substances are not permitted on Erie Shores Council property or at activities involving youth.

Smoking, tobacco products, and e-cigarettes are prohibited inside facilities and within 50 feet of facility entrances.

Cleaning & Damage

Rental groups are responsible for leaving the room clean and in the same condition in which it was found. Groups may be charged for cleaning, theft, breakage, staining, or other damages.

Audio/Visual Equipment

Available equipment may include:

• Video projection system
• HDMI, VGA, and Mini DisplayPort cables
• Easel

Equipment availability should be confirmed when making your reservation.

All groups must check in upon arrival for their reservation.

During normal business hours:

Please check in at the Iott Scout Shop upon arrival. Staff will assist you in locating your reserved space and answer any questions you may have.

Evenings, weekends, or outside normal business hours:

Please check in with the Camp Ranger or Camp Host. Information regarding your designated check-in contact and arrival instructions will be provided prior to your reservation.

Please do not enter or access the building before your scheduled reservation time unless prior arrangements have been made.

Before leaving the Jadel Leadership Center, please:

• Remove all personal belongings, food, decorations, and non-disposable catering items.
• Dispose of all trash in the appropriate containers.
• Return tables, chairs, and other equipment to their original locations, if they were moved.
• Turn off lights and any equipment used during your reservation.
• Ensure all guests have exited the building.
• Check out with the appropriate staff member, Camp Ranger, or Camp Host and return any keys or access materials provided.

The condition of the facility will be reviewed following your reservation. Additional cleaning or damage charges may apply if the facility is not left in acceptable condition.

Reservations and Deposits

• A $50 deposit per building or facility is required to secure your rental date.
• Camp Miakonda: Full payment is due 2 weeks prior to the reservation.
• Camp Frontier / Pioneer Scout Reservation: Payments may be made at camp with cash or check using the self-serve drop box at the check-in/out kiosk, or ahead of time online

Cancellation by Group

• More than 30 days before rental: Groups may cancel and receive a full refund of their deposit.
• 14–30 days before rental: Groups who cancel will forfeit 15% of the deposit.
• Less than 14 days before rental: Groups who cancel will forfeit the full deposit.

Rescheduling

• Groups may request to reschedule their rental up to 14 days prior to the original rental date, subject to availability.
• Rescheduling less than 14 days prior: Groups will forfeit the deposit.

Cancellation by Erie Shores Council

• In the rare event that Erie Shores Council must cancel a reservation due to unforeseen circumstances (e.g., facility maintenance, safety concerns, or natural disasters), groups will receive a full refund of all payments made.

No-Shows

• Failure to arrive on the reserved date without prior notice will be considered a cancellation, and the full deposit will be forfeited.

Special Circumstances

• Exceptions may be considered for emergencies or extraordinary circumstances on a case-by-case basis at the discretion of Erie Shores Council.

How to Cancel

Camp Miakonda: All cancellations must be submitted in writing to the Camp Program Assistant: adrea.horak@scouting.org

Camp Frontier / Pioneer Scout Reservation: All cancellations must be submitted in writing to the Program Support Director: steve.porter@scouting.org