Welcome to Middle Tennessee Council's camp and facility rental system!
Each of the Middle Tennessee Council's camps has something special to offer your group.
Start by clicking the MTC Camps menu to see what is available for your outdoor adventure.
Scouts: All Cub Scout Packs, Scout BSA Troops, and Venture Crews can utilize the camps for hiking, camping, fishing, and a variety of other activities.
Short Term Camping:
A short-term camp is any council-organized overnight camping program, whether one-time or continuing, that is one, two or three nights in length where the council or its agents provide the staffing and may provide program and food services, and includes camps conducted off council properties. National training courses are subject to the short-term camp requirements, regardless of format or duration. (See NCAP standard SA-001).
The NCAP Local Council Authorization and Assessment Declaration Form is required for all district or council trainings and overnight camping activities: BALOO, IOLS, NYLT, Wood Badge, District Camporee or Cub and Families.
- Short Term Camp Flowchart
- NCAP Local Council Authorization and Assessment Declaration Form
- Site Appraisal required for Off Council Property
Non-Scouts: Non-Scout groups (i.e. groups not representing registered individuals in the Boy Scouts of America) may want to consider utilizing our camps for their next retreat or camping adventure. Several types of indoor facilities are available as well as rustic campsites. Non Scouting Groups require additional paperwork.
A certificate of commercial insurance with a carrier rated A- or better by A. M. Best evidencing:
o Minimum coverage amounts of $1,000,000 per Occurrence and $2,000,000 Aggregate for Commercial General Liability & $1,000,000 Commercial Auto and $500,000 for Worker’s Compensation.
o Listed Certificate Holder as Middle Tennessee Council BSA, Inc and Properties Trust, 3414 Hillsboro Pike Nashville, TN 37215
o Listed Additional Named Insured as Middle Tennessee Council BSA, Inc. and Properties Trust, 3414 Hillsboro Pike Nashville, TN 37215
o 30 day written notice of cancellation to additional insureds
o Insurance to be written on a Primary and Non-Contributory basis
o Waiver of subrogation in favor of Middle Tennessee Council BSA, Inc. and the Properties Trust for Commercial General Liability, Commercial Auto and Workers Compensation
A completed and signed Hold Harmless Agreement
1) A deposit of 10% of the anticipated total fee or $100.00, whichever is greater, shall be paid at the time the reservation is made.
2) It is understood by all parties that all fee’s according to this agreement are due prior to arrival.
a) Final attendance count is due one (1) week from date of rental
3) It is understood and agreed by all parties that the Renter shall be responsible for any all damages to camp property, which may reasonably be attributed to the rental party. The Renter agrees to pay any all claims when presented.
4) It is understood that Renter will provide certified health personnel and other certified personnel maybe required for additional program areas.
5) It is understood that no alcoholic beverages or illegal drugs of any kind are permitted on the premises.
6) It is agreed that the Renter will provide adult leadership according to ratios and genders as stated in the General Information and Rules of Reservation
7) Upon arrival, a count of all adults and youth with your group must be submitted to the MTC representative.
8) Renter must provide Health and Medical Information on each participant. MTC will provide you with form to use in gathering information. For events of more than 24 hours or that include an overnight stay.
9) It is understood and agreed by all parties that should the rental group fail to provide leadership or fail to abide by camp rules as outlined in General Information and Rules of Reservation the camp director or Property Manager, may at his discretion terminate this agreement and require the renting party to vacate the camp, forfeiting any and all fees and monies agreed herein.
