INSURANCE REQUIREMENTS

 For Outside Groups/Organizations Using/Renting Council Properties.

Upon receipt of the completed property reservation application, an Organization/Group, and before the activity starts, the renter must submit a “Certificate of Insurance” providing for insurance coverage as described below and must name the Pacific Crest Council, BSA, and the Boy Scouts of America as additionally insured.

General Liability:

General Aggregate Limit: $2,000,000

Products & Completed Operations Aggregate: $1,000,000

Personal & Advertising Injury Limit: $1,000,000

Each Occurrence Limit: $2,000,000

Medical Expense Limit: $5,000

Automobile Liability:

If the Organization/Group has its vehicles on council property. $1,000,000

Workers' Compensation and Employers' Liability:

 If the Organization/Group has paid employees on council property

• Groups should practice Leave No Trace Camping.
• Vehicles are limited to the parking lot.  Be prepared to pack all gear from the parking lot.
• All groups are expected to clean up. 
• All units are encouraged to pack out their own garbage.  If not, there may be a service fee.
• All fires must be in designated burn areas in campsites and supervised at all times.  Ensure that fire equipment (shovel/rake/water) is present and that fire is out cold at night and before leaving.  Please keep all open flames using charcoal a minimum of 10 feet from any structure.
• Any damage to building or campsites (including the discharge of the fire extinguishers)is the responsibility of the user and will be billed accordingly.
• Each group brings its own cooking equipment and supplies.  
• The speed limit coming into camp and in camp is 5 MPH.  Please drive slow for the safety of campers and wildlife.
• Please do not feed or harass the dear or other wildlife.
• No pets are allowed in camp, including in the parking lot.  Please leave pets at home.
• No smoking, vaping, or tobacco use is allowed on camp property.
• Please make reservations 14 days in advance.
• Non-OTC Scout groups are required to obtain liablility insurance for their camp out and it shall name Oregon Trail Council as an additional insured under their liability insurance for the time they are using the camp. Certificate of insurance showing primary for activities shall be provided to the Oregon Trail Council office 14 days prior to event. The certificate must state that the limits of liability are at least $2,000,000 combined single limit. A hold harmless agreement is also required 14 days prior to event. All reservations are subject to change due to an adverse event resulting from the Earth’s natural processes. 
• Please note, Council Events take priority to all reservations. Should your reservation be canceled by the Council and you can not reschedule your campsite deposit and camp/event fees will be refunded in full within 2 weeks.

test

test

A campsite deposit is required with this reservation; this is NOT applied to your unit's total camp fee and is refundable within 30 days after the camp use report has been turned into the Central Point office.  

If the camp-out is canceled, the campsite deposit will not be refunded, regardless of the cancellation date. 

No site will be held without a deposit.  

Camp and event fees are fully refundable 30 days or more before the event. Before 14 days, 50% is refundable per participant. Within 14 days, no refunds are available. Serious extenuating circumstances may be considered.

Please note, Council Events take priority over all reservations. Should your reservation be canceled by the Council, and you can not reschedule your campsite deposit and camp/event fees will be refunded in full within 2 weeks.

Groups should practice Leave No Trace camping. Any damage to buildings or campsites (including the discharge of fire extinguishers) is the responsibility of the user and will be billed accordingly. Should a campsite be left damaged, littered with garbage and/or debris or use of alcohol, tobacco, or drugs be found the campsite deposit will not be refunded and the group leader will be contacted by our Scout Executive Dave Jarvis; with the potential to lose access to all Pacific Crest Council camp properties.