Phoenix, Arizona 85042
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Reservations and Fees
1. Reservations are accepted 14 days prior and up to 6 months in advance. District reservations and council events may be made 18 months in advance.
1. Two registered adult leaders 21 years of age or over are required at all Scouting activities, including meetings. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth. Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided. At least one participating adult must be certified in 'Youth Protection Training' for all scouting activities. Youth are not to be without adult supervision while roaming camp grounds. You are responsible for your attendees and their actions at all times. The buddy system should always be used at camp.
2. Absolutely no cooking inside buildings that do not have built-in cooking facilities. Liquid fuels and propane must be used under direct adult
supervision. Liquid fuels are not recommended. Chemical fuels and open flames are prohibited inside tents. Chemicals fuels are not allowed to be used to start fires.
3. Fires are to be built only in designated rings or barrels. The Camp Ranger may prohibit fires during extremely dry conditions. Fires are not to be left unattended. Put fires out cold.
4. Standing timber or brush is not to be cut without approval of the Camp Ranger.
5. Recyclable items and garbage should be separated and placed in appropriate containers in designated area. Please recycle to conserve our natural resources.
6. The camp speed limit is 10 mph. Each passenger must use a seat belt. Absolutely no passengers in the back of trucks or on trailers. All vehicles are to remain on the road or in designated parking areas. All gear is to be carried into the site. Other arrangements must be made with the camp ranger or the Camp Masters.
7. Do not disturb the campsite; no digging, trenching or raking.
8. Snowmobiles and ATVs are not allowed in camp.
9. Archery equipment and firearms are NOT available at camp for program activities. Personal equipment and firearms are allowed only with prior approval of the Camp Ranger and Shooting Sports Committee, and must be checked in upon arrival. Firearms and archery equipment are to be used at the ranges only.
10. Use camp toilets and latrines properly. Do not dispose of garbage, wash water, aluminum cans, etc. in the facilities.
11. Pets are not allowed in camp with the exception of service animals.
12. Alcoholic beverages and illegal drugs are not allowed in camp.
13. The camps will be closed in the event conditions make it impossible to access building/sites. Groups will be called in the event the camp has been closed by the council. If the council closes the camp or in the event the weather conditions close schools and/or public events, groups may transfer building/site fees paid toward another date within one (1) year.
14. Aquatic Activity:
Where swimming or boating are included in the program, Safe Swim Defense, No. 34369, and/or Safety Afloat, No. 34368, standards must be followed. For all aquatic activity, one adult must be CPR Certified. Proof of certification is required on the day of arrival.
15. Shooting Activity: Where archery is included in the program a NSC Archery Range Master, USA Archery or National Field Archery Association instructor must be present. Where BB guns are included in the program a NSC BB Gun Range Master or National Rifle Association instructor must be present.
These certifications can be obtained by attending any number of council sponsored shooting sports training days.
16. Climbing Activity:Where a climbing tower is included in the program one (1) adult leader must have attended a Tower Operations class, and hold a Climb On Safely Certification.
The camp leader confirms that all drivers, vehicles, and insurance coverage meet the following standards:
· Absolutely no passengers in the beds of trucks or trailers are allowed at any time.
· All passengers must wear a seatbelt
· All vehicles MUST be covered by a public liability and property damage liability insurance policy. The amount of this
coverage must meet or exceed the insurance requirements of the state in which the vehicle is licensed. Any vehicle carrying 10 or more passengers is required to have limits of $100,000/$500,000/$100,000 or $500,000 combined single limit. In the case of
rented vehicles the requirement of coverage limits can be met by combining the limits of personal coverage carried by the driver
with coverage carried by the owner of the rented vehicle.
· You will enforce reasonable travel speed in accordance with state and local laws in all vehicles.
* All drivers must have a valid drivers license and be at least 18 years of age
18. All Non Scouting groups need to provide a Certificate of Insurance prior to having their reservation confirmed.
One adult leader must present with a roster to check-in with the Camp Ranger, or Campmaster upon arrival to review your group plans, facilities, rules of the camp, and any special accommodations. Please check-in upon arrival with the Camp Ranger. If you have any questions please contact the Ranger/Campmaster as we are there to help. Thank you for choosing the Heard Scout Pueblo!
A non-refundable deposit of 25% of the total fees are due at the time of the reservation. All fees are due 14 days prior to the event. If full payment is not received 14 days prior to the event, the reservation will be canceled and the deposit forfeited.
Any increase in attendance numbers will be reconciled after the event. and a $5 fee per person per day will be applied.
A $50 transfer fee will be charged if the reservation change is requested less than 30 days from the original reservation date.
In all other cases the following policy will be followed:
-Any event canceled by GCC or a district will result in full refunds of all funds paid.
-Any deposits paid will be forfeited. Some events have stated refund policies, for all others please refer to the following table:
Refund request rec’d X days prior to event:
0-10 days 0%
10-30 days 50%
31+ days 100%
Refund requests received after a program has begun will be considered if there are extraordinary circumstances and the maximum refund will be 50%. Examples include: documented medical reason (doctor’s note required), a positive COVID-19 test for the individual or immediate family, a death in the immediate family, or a natural disaster.
Damages and clean-up
Camp facilities and properties should be left as they were found.
The reserving party is responsible for any damages. Repairs or cleaning fees will be assessed to the unit/organization. Report all needed repairs to the Ranger immediately.
Upon arrival we recommend you walk the site and let the Ranger know of any issues.